Rachael Marble Leary, LPC
 Marble Counseling & Consulting

541-668-6141

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    • Home
    • Our Style
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    • Contact Us
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    • Policies & Legal Notices
Rachael Marble Leary, LPC
 Marble Counseling & Consulting

541-668-6141

  • Home
  • Our Style
  • Locations
  • Client Portal
  • Contact Us
  • Emergency & Crisis Info
  • Insurance & Fees
  • Policies & Legal Notices

Below you’ll find important information about privacy practices, your rights as a client, and our policies related to services, fees, and documentation. These notices are provided in accordance with ethical standards, HIPAA regulations, and Oregon state law.

HIPAA NOTICE OF PRIVACY PRACTICES

Marble Counseling & Consulting, LLC
Effective Date: April 12, 2025  

(This notice is reviewed annually or upon updates to practice operations or applicable law.)
Privacy Contact: Rachael Leary, LPC, CADCII
Phone: 541-668-6141 | Email: marble@marblecounseling.org 


Your Information. Your Rights. Our Responsibilities.   

This notice describes how your health information may be used and disclosed and how you can access this information. Please review it carefully.  


What is Protected?

Protected Health Information (PHI) includes any personal health information that can identify you. This may include records of evaluation, treatment, visits, billing, diagnoses, and any communication containing health-related data.  


Your Rights 

You have the right to:  

  • Get a copy of your paper or electronic health record 
  • Request a correction to your health record 
  • Request confidential communications (e.g., by mail, alternative phone number) 
  • Ask us to limit what we use or share 
  • Get a list of who we’ve shared your information with (accounting of disclosures) 
  • Get a paper copy of this notice at any time 
  • Choose someone to act on your behalf (e.g., caregiver, legal guardian, or health care proxy) 
  • Receive a “Good Faith Estimate” explaining how much your mental health care will cost. This applies to individuals who are uninsured or not using insurance. For more information, visit: www.cms.gov/nosurprises. 
  • File a complaint if you believe your rights have been violated 


Your Choices  

You may tell us your preferences in how we share your information in situations such as: 

  • Sharing with family, friends, or others involved in your care 
  • Disaster relief situations 
  • Inclusion in hospital directories 

If you're unable to express your preference (e.g., unconscious), we may share if we believe it is in your best interest or to prevent serious harm. 


We never share your information without written consent for: 

  • Marketing purposes 
  • Sale of your information 
  • Most disclosures of psychotherapy notes 


Our Uses and Disclosures  

 We typically use or share your information to: 

  • Treat you – Coordinate care with other providers 
  • Run our organization – Manage operations and quality of care 
  • Bill for your services – Send claims to insurance or collect payment 


We may also share information to: 

  • Prevent or control disease 
  • Report suspected abuse, neglect, or domestic violence (as required by law) 
  • Comply with public health or safety laws 
  • Assist with product recalls or FDA requirements 
  • Support health oversight activities (e.g., audits, licensure) 
  • Participate in health research (when legally permitted) 
  • Comply with legal requirements, including court orders or subpoenas. We may disclose information in response to a valid court order or administrative subpoena. However, psychotherapy notes and substance use records will not be disclosed unless specific legal requirements under HIPAA or 42 CFR Part 2 are met. 
  • Respond to workers’ compensation claims, law enforcement, or national security inquiries 
  • Organ and tissue donation, coroner, or funeral director needs 


Substance Use and Mental Health Information  

  • Records related to substance use treatment are protected under 42 CFR Part 2 and will not be released without written consent, except as required by law. 
  • Psychotherapy notes are protected separately under HIPAA and will only be shared with your written authorization, except when legally permitted. 


Appointment Reminders & Administrative Use 

We may use or disclose your PHI to contact you for appointment reminders or to inform you about treatment alternatives or other health-related services that may benefit you. 


Mandatory Reporting & Duty to Warn 

We are legally mandated to report suspected abuse or neglect of children, elders, or vulnerable adults to appropriate authorities. Disclosure of confidential information may also occur without consent if there is a serious and imminent threat of harm to self or others, in accordance with Oregon law and professional ethics (ORS 419B.005; ACA Code of Ethics, Standard B.2.a). 


Digital Record Systems 

Marble Counseling & Consulting LLC uses HIPAA-compliant electronic systems for recordkeeping and documentation (e.g., SimplePractice, Zoom, Blueprint). These platforms are regularly reviewed to meet ethical and security standards.


Electronic Communication and Telehealth 

Marble Counseling & Consulting LLC uses HIPAA-compliant platforms for telehealth, scheduling, and communication. While reasonable safeguards are taken, confidentiality cannot be fully guaranteed for email, text, or video communications. Clients are encouraged to use the secure client portal for clinical matters. Communications outside of session should be limited to administrative purposes (e.g., scheduling, billing). Telehealth may not be suitable for all clinical needs; appropriateness will be assessed on an ongoing basis. 


Minor Consent and Limits of Caregiver or Guardian Access to Records 

Under Oregon law (ORS 109.675), individuals aged 14 and older may independently consent to behavioral health services. In alignment with Oregon law (ORS 109.675, 109.680), caregiver or guardian access to minor records will be limited when the minor has consented to treatment independently, unless disclosure is clinically appropriate or required by law. Provider discretion and ethical standards guide this determination. 


Record Retention 

Clinical records are retained for a minimum of seven (7) years from the date of last service or longer if required by state or federal law. For minors, records are retained for at least seven years after the minor reaches the age of majority. After the retention period, records are securely destroyed in compliance with HIPAA and Oregon law. 


Professional Consultation 

Your provider may seek consultation with other licensed mental health professionals to ensure quality of care. These consultations do not include identifying information unless you have provided written authorization, and they occur within HIPAA-compliant frameworks such as peer consultation or supervision. 


Custodian of Records 

In the event of provider death or incapacity, your records will be transferred to a designated custodian to ensure ethical closure of care.


Our Responsibilities 

We are legally required to: 

  • Maintain the privacy and security of your PHI. 
  • Notify you promptly in writing if a breach occurs that may have compromised the privacy or security of your information, in accordance with the HIPAA Breach Notification Rule (45 CFR §§ 164.400–414). 
  • Abide by the terms of this notice. 
  • Not use or share your information in ways not described here without your written permission. 


You may revoke your authorization at any time in writing. 


Changes to This Notice 

We may change this notice at any time. Updates will apply to all existing information and will be posted in our office and available online or upon request. 


Filing a Complaint 

If you believe your privacy rights have been violated, you may file a complaint: 

With Us: Contact Rachael Marble Leary using the information above. 

With the U.S. Department of Health and Human Services:
Office for Civil Rights
200 Independence Avenue, S.W., Washington, D.C. 20201
Phone: 1-877-696-6775
www.hhs.gov/ocr/privacy/hipaa/complaints 

We will not retaliate against you for filing a complaint. 


For more information see: www.hhs.gov/ocr/privacy/hipaa/understanding/consumers/noticepp.html 

Good Faith Estimate Notice (No Surprises Act)

Under the law, health care providers are required to give individuals who do not have insurance or who are not using insurance an estimate of the expected charges for medical and mental health services.


You Have the Right to Receive a Good Faith Estimate:

  • You are entitled to receive a Good Faith Estimate (GFE) for the total expected      cost of any non-emergency services, including psychotherapy, assessment,      and related appointments.
  • This estimate will include expected charges for services reasonably expected to      be provided over the course of your treatment.
  • The GFE will be provided at least 1 business day before your first scheduled      appointment or upon request.
  • You can request a GFE for any future services at any time.


If You Receive a Bill That Is at Least $400 More Than Your Good Faith Estimate:

You may dispute the bill by initiating a payment dispute resolution process with the U.S. Department of Health and Human Services (HHS). There is a time limit to initiate a dispute.


To learn more or start the process, visit: 👉www.cms.gov/nosurprises 📞Or call: 1-800-985-3059


Note for Individuals Working with Marble Counseling & Consulting, LLC:

If you are not using insurance, you will receive a personalized Good Faith Estimate in writing through the secure client portal prior to beginning services. The GFE is not a binding contract and does not obligate you to receive services.

Professional Disclosure Statement

Philosophy and Approach

I believe that individuals have the capacity to move toward greater health, resilience, and self-understanding. My therapeutic approach is collaborative, nonjudgmental, and rooted in a belief that healing occurs through both insight and nervous system regulation.

I use an integrative, evidence-informed model tailored to each individual’s needs. This may include aspects of Cognitive Behavioral Therapy (CBT), parts work informed by Internal Family Systems (IFS), Somatic Experiencing informed interventions, Dialectical Behavior Therapy (DBT), Mindfulness-Based interventions, Self-Compassion, Acceptance and Commitment Therapy (ACT), Motivational Interviewing (MI), and Solution-Focused Therapy. My work is informed by polyvagal theory, neuroscience, and behavioral science, with attention to the body’s role in emotional regulation and trauma recovery. These approaches are used flexibly and are adapted to the individual’s goals and clinical needs. Formal certification in all listed modalities is not implied.

My goal is to support individuals in reconnecting with their internal strengths, increasing emotional flexibility, and moving toward values-aligned living.

Formal Education and Training

I hold a master’s degree in Clinical Mental Health Counseling from Lesley University. Major coursework included human development, individual counseling, and group counseling.   

As a Licensee of the Oregon Board of Licensed Professional Counselors and Therapists, I abide by its Code of Ethics. 

To maintain my license, I am required to participate in continuing education, taking classes dealing with subjects relevant to this profession. 

Fees

$195–$265 per session. Additional billing and payment policies are outlined in the Practice Policies and Informed Consent document.   

As a client of an Oregon licensee, you have the following rights:

  • To expect that a licensee has met the qualifications of training and experience required by state law.
  • To examine public records maintained by the Board and to have the Board confirm credentials of a licensee.
  • To obtain a copy of the Code of Ethics (Oregon Administrative Rules 833-100).
  • To report complaints to the Board.
  • To be informed of the cost of professional services before receiving the services.
  • To be assured of privacy and confidentiality while receiving services as defined by rule or law, with the following exceptions: 

  1. Reporting imminent risk of serious harm to self or others.
  2. Reporting suspected abuse or neglect of a child, elder, or vulnerable adult, including individuals with disabilities, in accordance with Oregon mandatory reporting laws. This includes physical abuse, neglect, financial exploitation, abandonment, and other forms of mistreatment as defined under Oregon law.
  3. Reporting information required in court proceedings or by your insurance company, or other relevant agencies. 
  4. Providing information concerning licensee case consultation or supervision. 
  5. Defending claims brought by you against me and/or responding to claims or legal proceedings involving care provided.

  • To be free from discrimination because of age, color, culture, disability, ethnicity, national origin, gender, race, religion, sexual orientation, marital status, or socioeconomic status.

You may contact the Board of Licensed Professional Counselors and Therapists at:

3218 Pringle Rd SE, #120, Salem, OR 97302-6312

Telephone: (503) 378-5499 | Email: lpct.board@mhra.oregon.gov | Website: www.oregon.gov/OBLPCT 

For additional information, consult the Board’s website.

If you require this notice in an alternative format (e.g., large print, translated), please contact your provider.

Practice Policies & Informed Consent

Welcome to Marble Counseling & Consulting, LLC

Below is a summary of key practice policies and informed consent information. This content is provided for informational purposes only. A signed version is required through the secure client portal before services can begin. 

General Information

Please note that sessions at our Redmond, Oregon office may take place in a building where dogs are present. If you have any allergies or concerns, kindly inform your provider. Alternatively, a dog-free location is available in Bend, Oregon 

Scope of Services

  • Outpatient behavioral health care only
  • No emergency, forensic, or custody-related services
  • No medical or psychiatric prescribing
  • Referrals provided if services are not a good fit
  • Services are not considered established until mutually agreed upon after initial sessions

Your Rights & Responsibilities

  • You may decline or withdraw from services at any time
  • Counseling may include emotional risks (e.g., discomfort discussing distressing topics)
  • Therapeutic outcomes cannot be guaranteed
  • Treatment plans are collaborative and reviewed periodically

Privacy, HIPAA, and Confidentiality

  • Confidentiality is protected by HIPAA and Oregon law
  • Limits of confidentiality include mandatory reporting, court orders, or imminent risk 
  • Electronic records and communication are managed through HIPAA-compliant platforms (SimplePractice, Zoom, Blueprint) 
  • Email and text may be used for administrative purposes but are not fully secure 
  • Session notes may use AI-assisted summaries for documentation only; no recordings or transcripts are stored 
  • A Good Faith Estimate is available upon request in accordance with the No Surprises Act

Communication & Emergencies

  • This practice does not offer crisis services or 24/7 availability 
  • In case of emergency, call 911 or 988, or visit the nearest emergency room 
  • If a telehealth session is disrupted by technical issues, attempts will be made to reconnect or complete the session by phone 
  • Secure communication through the SimplePractice portal is preferred

Fees & Financial Information

  • Standard 50-minute session: $195 
  • Extended time or legal involvement may result in additional charges 
  • Missed appointments and late cancellations may result in fees (see full policy) 
  • Individuals with Medicaid/OHP will not be charged but are expected to follow attendance guidelines 
  • A sliding scale may be available upon request

Attendance Policy

  • 24-hour notice is required to cancel or reschedule 
  • No-show and late cancellation fees may apply 
  • Repeated missed sessions may result in service interruption or referral

Technology & Documentation

  • HIPAA-compliant platforms are used for documentation and communication 
  • Tools like Zoom, Blueprint or SimplePractice may generate temporary session summaries to support accurate notes 
  • These tools do not replace clinical decision-making 
  • No transcripts or recordings are retained 
  • Individuals may request to opt out of certain tools, which may affect service availability

Services for Minors

  • Individuals age 14+ may consent to treatment under Oregon law 
  • Parent/guardian involvement is encouraged unless clinically contraindicated 
  • Disclosures may occur when legally required or clinically appropriate

Record Access & Coordination of Care

  • You may request a copy of your records at any time in writing 
  • Coordination with other providers requires your written consent 
  • Records are maintained for a minimum of 7 years (longer for minors)

Social Media & Public Interactions

  • Providers do not accept friend or follow requests from current or former individuals 
  • If you see your provider in public, they will not initiate acknowledgment 
  • Online reviews or public disclosures are discouraged to protect your privacy

Secure Client Portal Access

 All official intake forms, consent documents, and required paperwork must be completed through the secure client portal:
👉  https://marblecounseling.clientsecure.me/sign-in

Initiating Services & Consent

All counseling services must be initiated directly by the individual seeking therapy. For privacy and legal reasons, providers cannot accept appointment requests or communicate about services through third parties without verifiable consent from the individual. This policy ensures compliance with HIPAA regulations and maintains the confidentiality and integrity of the therapeutic relationship. 

Complaints

To file a formal complaint, contact:

Oregon Board of Licensed Professional Counselors and Therapists
3218 Pringle Rd SE #120, Salem, OR 97302
Phone: (503) 378-5499 | Email: lpct.board@mhra.oregon.gov
www.oregon.gov/OBLPCT 

Disclaimer

Information on this website is not a substitute for professional mental health advice, diagnosis, or treatment. Viewing this content does not establish a therapeutic relationship. 

This summary is provided as a courtesy for transparency. A signed informed consent agreement is required before services can begin. 

Note: Services can only be initiated by the individual seeking counseling. Consent is required for any third-party involvement. 


Copyright © 2025 Marble Counseling & Consulting, LLC - All Rights Reserved.

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