Below you’ll find important information about privacy practices, your rights as a client, and our policies related to services, fees, and documentation. These notices are provided in accordance with ethical standards, HIPAA regulations, and Oregon state law.
Marble Counseling & Consulting, LLC
Effective Date: April 12, 2025
(This notice is reviewed annually or upon updates to practice operations or applicable law.)
Privacy Contact: Rachael Leary, LPC, CADCII
Phone: 541-668-6141 | Email: marble@marblecounseling.org
Your Information. Your Rights. Our Responsibilities.
This notice describes how your health information may be used and disclosed and how you can access this information. Please review it carefully.
What is Protected?
Protected Health Information (PHI) includes any personal health information that can identify you. This may include records of evaluation, treatment, visits, billing, diagnoses, and any communication containing health-related data.
Your Rights
You have the right to:
Your Choices
You may tell us your preferences in how we share your information in situations such as:
If you're unable to express your preference (e.g., unconscious), we may share if we believe it is in your best interest or to prevent serious harm.
We never share your information without written consent for:
Our Uses and Disclosures
We typically use or share your information to:
We may also share information to:
Substance Use and Mental Health Information
Appointment Reminders & Administrative Use
We may use or disclose your PHI to contact you for appointment reminders or to inform you about treatment alternatives or other health-related services that may benefit you.
Mandatory Reporting & Duty to Warn
We are legally mandated to report suspected abuse or neglect of children, elders, or vulnerable adults to appropriate authorities. Disclosure of confidential information may also occur without consent if there is a serious and imminent threat of harm to self or others, in accordance with Oregon law and professional ethics (ORS 419B.005; ACA Code of Ethics, Standard B.2.a).
Digital Record Systems
Marble Counseling & Consulting LLC uses HIPAA-compliant electronic systems for recordkeeping and documentation (e.g., SimplePractice, Zoom, Blueprint). These platforms are regularly reviewed to meet ethical and security standards.
Electronic Communication and Telehealth
Marble Counseling & Consulting LLC uses HIPAA-compliant platforms for telehealth, scheduling, and communication. While reasonable safeguards are taken, confidentiality cannot be fully guaranteed for email, text, or video communications. Clients are encouraged to use the secure client portal for clinical matters. Communications outside of session should be limited to administrative purposes (e.g., scheduling, billing). Telehealth may not be suitable for all clinical needs; appropriateness will be assessed on an ongoing basis.
Minor Consent and Limits of Caregiver or Guardian Access to Records
Under Oregon law (ORS 109.675), individuals aged 14 and older may independently consent to behavioral health services. In alignment with Oregon law (ORS 109.675, 109.680), caregiver or guardian access to minor records will be limited when the minor has consented to treatment independently, unless disclosure is clinically appropriate or required by law. Provider discretion and ethical standards guide this determination.
Record Retention
Clinical records are retained for a minimum of seven (7) years from the date of last service or longer if required by state or federal law. For minors, records are retained for at least seven years after the minor reaches the age of majority. After the retention period, records are securely destroyed in compliance with HIPAA and Oregon law.
Professional Consultation
Your provider may seek consultation with other licensed mental health professionals to ensure quality of care. These consultations do not include identifying information unless you have provided written authorization, and they occur within HIPAA-compliant frameworks such as peer consultation or supervision.
Custodian of Records
In the event of provider death or incapacity, your records will be transferred to a designated custodian to ensure ethical closure of care.
Our Responsibilities
We are legally required to:
You may revoke your authorization at any time in writing.
Changes to This Notice
We may change this notice at any time. Updates will apply to all existing information and will be posted in our office and available online or upon request.
Filing a Complaint
If you believe your privacy rights have been violated, you may file a complaint:
With Us: Contact Rachael Marble Leary using the information above.
With the U.S. Department of Health and Human Services:
Office for Civil Rights
200 Independence Avenue, S.W., Washington, D.C. 20201
Phone: 1-877-696-6775
www.hhs.gov/ocr/privacy/hipaa/complaints
We will not retaliate against you for filing a complaint.
For more information see: www.hhs.gov/ocr/privacy/hipaa/understanding/consumers/noticepp.html
Under the law, health care providers are required to give individuals who do not have insurance or who are not using insurance an estimate of the expected charges for medical and mental health services.
You Have the Right to Receive a Good Faith Estimate:
If You Receive a Bill That Is at Least $400 More Than Your Good Faith Estimate:
You may dispute the bill by initiating a payment dispute resolution process with the U.S. Department of Health and Human Services (HHS). There is a time limit to initiate a dispute.
To learn more or start the process, visit: 👉www.cms.gov/nosurprises 📞Or call: 1-800-985-3059
Note for Individuals Working with Marble Counseling & Consulting, LLC:
If you are not using insurance, you will receive a personalized Good Faith Estimate in writing through the secure client portal prior to beginning services. The GFE is not a binding contract and does not obligate you to receive services.
I believe that individuals have the capacity to move toward greater health, resilience, and self-understanding. My therapeutic approach is collaborative, nonjudgmental, and rooted in a belief that healing occurs through both insight and nervous system regulation.
I use an integrative, evidence-informed model tailored to each individual’s needs. This may include aspects of Cognitive Behavioral Therapy (CBT), parts work informed by Internal Family Systems (IFS), Somatic Experiencing informed interventions, Dialectical Behavior Therapy (DBT), Mindfulness-Based interventions, Self-Compassion, Acceptance and Commitment Therapy (ACT), Motivational Interviewing (MI), and Solution-Focused Therapy. My work is informed by polyvagal theory, neuroscience, and behavioral science, with attention to the body’s role in emotional regulation and trauma recovery. These approaches are used flexibly and are adapted to the individual’s goals and clinical needs. Formal certification in all listed modalities is not implied.
My goal is to support individuals in reconnecting with their internal strengths, increasing emotional flexibility, and moving toward values-aligned living.
I hold a master’s degree in Clinical Mental Health Counseling from Lesley University. Major coursework included human development, individual counseling, and group counseling.
As a Licensee of the Oregon Board of Licensed Professional Counselors and Therapists, I abide by its Code of Ethics.
To maintain my license, I am required to participate in continuing education, taking classes dealing with subjects relevant to this profession.
$195–$265 per session. Additional billing and payment policies are outlined in the Practice Policies and Informed Consent document.
3218 Pringle Rd SE, #120, Salem, OR 97302-6312
Telephone: (503) 378-5499 | Email: lpct.board@mhra.oregon.gov | Website: www.oregon.gov/OBLPCT
For additional information, consult the Board’s website.
If you require this notice in an alternative format (e.g., large print, translated), please contact your provider.
Below is a summary of key practice policies and informed consent information. This content is provided for informational purposes only. A signed version is required through the secure client portal before services can begin.
Please note that sessions at our Redmond, Oregon office may take place in a building where dogs are present. If you have any allergies or concerns, kindly inform your provider. Alternatively, a dog-free location is available in Bend, Oregon
All official intake forms, consent documents, and required paperwork must be completed through the secure client portal:
👉 https://marblecounseling.clientsecure.me/sign-in
All counseling services must be initiated directly by the individual seeking therapy. For privacy and legal reasons, providers cannot accept appointment requests or communicate about services through third parties without verifiable consent from the individual. This policy ensures compliance with HIPAA regulations and maintains the confidentiality and integrity of the therapeutic relationship.
To file a formal complaint, contact:
Oregon Board of Licensed Professional Counselors and Therapists
3218 Pringle Rd SE #120, Salem, OR 97302
Phone: (503) 378-5499 | Email: lpct.board@mhra.oregon.gov
www.oregon.gov/OBLPCT
Information on this website is not a substitute for professional mental health advice, diagnosis, or treatment. Viewing this content does not establish a therapeutic relationship.
This summary is provided as a courtesy for transparency. A signed informed consent agreement is required before services can begin.
Note: Services can only be initiated by the individual seeking counseling. Consent is required for any third-party involvement.
Copyright © 2025 Marble Counseling & Consulting, LLC - All Rights Reserved.
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